Privacy notice

Registration and Nationality

The London Borough of Hounslow is committed to protecting and respecting your privacy. Through this Privacy Notice we have sought to be as transparent as possible and fully explain how your personal data is held and processed.

This privacy notice applies to services provided by Registration and Nationality and tells you what to expect us to do with your personal information.

If you have any questions about this privacy notice or any concerns about how we process your data, please contact registeroffice@hounslow.gov.uk. The privacy notice will continue to be monitored and updated. You are advised to check this page from time to time.

What type of information we have

The information collected on the application form is only used for the purpose of booking an appointment for a Birth, Death, Stillbirth and attesting a Notice of Marriage or Civil Partnership.

We will collect and process the following information:

  • Your name
  • Your address
  • Your email
  • Your telephone numbers

Depending on the appointment type we will require:

  • Information about the deceased
  • Date of birth and place of birth of child
  • Nationality
  • Immigration status

How do we get your information?

All the personal information we process is provided to us directly by you via our online booking system, to register a Birth, Death, Stillbirth, or attest a Notice of Marriage and Civil Partnership.

Our Lawful basis for processing your information

The lawful basis we rely on for processing this information is:

  • Public task

If the information you provide us contains special category data, such as health, religious or ethnic information the legal basis we rely on to process is:

  • Substantial Public Interest- under schedule 1 of the Data Protection Act 2018, this is processing that is necessary to carry out for Statutory & Government purposes.

Why we need your information (purposes of processing)

  • To establish correct district and legalities to register a Birth, Death, Stillbirth, or attest a Notice of Marriage and Civil Partnership.
  • To order a Birth, Death or Marriage and Civil Partnership certificate.

The information given is used to facilitate an appointment booking. This data is only accessed by the registrations team.  

Who your information may be shared with (internally and externally)

We do not share any of the data supplied with any third parties.

How long we keep your information

We will keep details of booking information for 3 months.

We will then dispose your information in the most secure manner possible.

Your data protection rights

The rights available to you depend on our reason for processing your information. For further information about your data protection rights and how to make a request, please see ‘Your rights

Your right to make a complaint

The Council tries to meet the highest standards when collecting and using personal information. For this reason, we take any complaints we receive about this very seriously. We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate.

If you want to make a complaint you can contact us on:

Complaints Team
London Borough of Hounslow
Hounslow House
7 Bath Road
TW3 3EB

Data Protection Officer

The Council’s Data Protection Officer can be contacted on:

InformationGovernance@hounslow.gov.uk

Information Governance Team
London Borough of Hounslow
Hounslow House
7 Bath Road
TW3 3EB

Information Commissioner’s Office

The Information Commissioner is the UK's independent body set up to uphold information rights.

If you would like to know more about your rights under the Data Protection law, and what you should expect, visit the Information Commissioner’s website: https://ico.org.uk/

If you have any concerns regarding any privacy practices or about exercising your Data Protection rights, you may contact the Information Commissioner’s Office:

Information Commissioner's Office

Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone: 0303 123 1113 or 01625 545 745

Email:  casework@ico.org.uk

A full list of what information we control and process and for what purposes is set out in our notification with the Information Commissioner's Register of Data Controllers. Our registration number is Z5761176.  You can view our registration on the Information Commissioner's website.

This page was last updated on Monday 9 August

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