Air Quality Action Plan 2023 – 2028 Consultation
The London Borough of Hounslow is committed to protecting and respecting your privacy. Through this Privacy Notice we have sought to be as transparent as possible and fully explain how your personal data is held and processed. This privacy notice applies to the 2023 consultation on the Draft Air Quality Action Plan 2023 – 2028, which is being carried out to gather resident’s views on the plan, our suggested actions and priorities for improving air quality within the borough. This consultation outputs will be used to refine the plan ahead of anticipated adoption later in the year. This privacy notice is provided by the Environment and Climate service and tells you what we will do with your personal information. The Council does not have a third-party research provider and all data you provide us will be processed and analysed solely by the Council.
If you have any questions about this privacy notice or any concerns about how we process your data, please email firstname.lastname@example.org
A digital copy of this Privacy Notice will be provided to you in advance of the engagement events. A paper copy will be provided to you at any in-person events before taking the questionnaire.
Note: Please do not include any information related to your personal and special category data in the free text boxes within this questionnaire. This includes information such as your name, postcode or the street you live on, any specific medical conditions you have, or your workplace for example.
- What type of information we collect Providing the equality and diversity information listed below is entirely optional. We are collecting and processing the following information:
- Personal and special category data Reasoning for collection and processing
- Email Address (online responses only) To send you a copy of your responses to the consultation for your records.
- Ward To understand the geographical representation of responses to this plan.
- Age Bracket For equality and diversity monitoring, to help assess the representation of responses to this plan.
- Sex For equality and diversity monitoring, to help assess the representation of responses to this plan.
- Ethnic group For equality and diversity monitoring, to help assess the representation of responses to this plan.
- Religion For equality and diversity monitoring, to help assess the representation of responses to this plan.
- Disability For equality and diversity monitoring, to help assess the representation of responses to this plan.
What will we do with this information? The data collected will be aggregated, anonymised and analysed as part of the Air Quality Action Plan 2023 – 2028 Consultation Statement. This Statement will summarise the responses we received to this consultation and how they have been incorporated into the final Plan. It will include details of the stakeholder groups we consulted, what questions were asked and what our consultees told us, and the demographics of the responses received to the survey as part of the Council’s commitment to equality, diversity and inclusion.
The Council will collect Personal and Special Category Data (ward, sex, ethnicity, religion, disability) as part of this consultation so we are able to monitor the equality, diversity, and inclusion information to assess the representation of the responses. Providing this information is always optional. We are not collecting data related to sexual orientation, gender reassignment, or relationship status as we do not deem this information relevant to issues of air quality.
Special category data captured by the Council will not be shared with any third party. If consultees disclose any personal or special category data within the open questions of the questionnaire, we will not be capturing this in the final Consultation Statement.
Our Lawful basis for processing your information The lawful basis we are relying on to process your personal data is Public Task - Article 6(1)(e) of the UK GDPR, which allows us to process personal data when this is necessary for the performance of our public tasks under Part 4 Section 82 of the Environment Act 1995 and Part 4 Section 61-63 of the Climate Change Act 2008. If the information you provide us contains special category data, such as sex, ethnicity, religion, disability, relationship status and sexual orientation (under Article 9 UK GDPR) we rely on to process is Substantial Public Interest. The schedule 1 conditions include: · statutory and government purposes
- Equality of opportunity or treatment
Please note, providing special category data within the Equality Monitoring form is completely optional. This special category data will be aggregated and anonymised so it will not be used to identify individuals. This information will not be shared with our contractors.
While we have requested consultees not to disclose any personal or special category data within the open questions of the questionnaire, any personal or special category data that is provided in the open questions will not be captured in the final Consultation Statement.
Why we need your information (purposes of processing)
The personal data we collect will be used for the following purposes:
- Improved Air Quality Action Planning - To understand any specific air quality issues related to certain special categories such as age, ethnicity, or sex, or issues related to certain areas of the borough (i.e. ward-specific air quality issues). The council will then use this data to develop air quality actions that will address these concerns that affect special categories and/or certain areas of the borough.
- Equality, Diversity and Inclusion Monitoring – To assess the representation of participants and improve participation at events, the Council will collect information via an Equality Monitoring Form to ensure we are hearing from a broad mix of people.
Who your information may be shared with Personal data collected by the Council (email address) will only be used to provide an email copy of your consultation responses. These will be deleted as soon as this action is completed. If you choose to opt-in to receiving further information from the council on an air quality workshop we will conduct later in the year, we will use your email address to provide you with updates on this. You can opt-out of communications at any time by emailing email@example.com.
Special category data collected by the Council (sex, ethnicity, religion, disability, and gender) will be anonymous and won’t be used to identify individuals. This data may be shared with the council's equality, diversity and inclusion team for analysis if deemed necessary or appropriate for their work.
No personal data will be shared with any party outside the Council. Aggregate, anonymised data will be published as part of the Consultation Statement.
How long we keep your information
London Borough of Hounslow will keep your personal data for up to 2 years after the project completion. We will only use this data to provide you with updates on the engagement activities you have taken part in or to inform you of related consultations. Transfers to third countries All the information you provide us is held within the UK & European Economic Area.
Your data protection rights In terms of data obtained as part of this survey, we only keep aggregated and anonymised data.
Where personal data which identifies an individual is held, the rights available to you depend on our reason for processing your information. For further information about your data protection rights and how to make a request, please see ‘Your rights’ or our data protection webpage.
Your right to make a complaint The Council tries to meet the highest standards when collecting and using personal information. For this reason, we take any complaints we receive about this very seriously. We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate.
If you want to make a complaint you can contact us on:
Complaints Team London Borough of Hounslow Hounslow House 7 Bath Road TW3 3EB.
Data Protection Officer The Council’s Data Protection Officer can be contacted on: InformationGovernance@hounslow.gov.uk
Information Governance Team London Borough of Hounslow Hounslow House 7 Bath Road TW3 3EB.
Information Commissioner’s Office
The Information Commissioner is the UK's independent body set up to uphold information rights.
If you would like to know more about your rights under the Data Protection law, and what you should expect, visit the Information Commissioner’s website
If you have any concerns regarding any privacy practices or about exercising your Data Protection rights, you may contact the Information Commissioner’s Office:
Information Commissioner's Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF
Telephone: 0303 123 1113 or 01625 545 745
A full list of what information we control and process and for what purposes is set out in our notification with the Information Commissioner's Register of Data Controllers. Our registration number is Z5761176. You can view our registration on the Information Commissioner's website.
Our contact details
Environmental Strategy Team (Environment & Climate Service) Address: London Borough of Hounslow, Hounslow House, 7 Bath Road, TW3 3EB Email: firstname.lastname@example.org
Telephone: 020 8583 2000