Protocol for mayor
The elected mayor of the borough of Hounslow is the first citizen and by law has precedence everywhere in the borough (unless there is a member of the royal family or Lord Lieutenant of Greater London also present).
These guidelines set out the protocol that must be observed at events which the mayor attends in an official capacity. The mayor is unable to accept an invitation where the organisation feels, for whatever reason, unable to accept this procedure. If the mayor decides to attend a function in a private capacity he / she would be without regalia of office and he / she would be treated as any other private individual.
How to address the mayor
In printed literature the mayor should be referred to as “The Worshipful The Mayor of the London Borough of Hounslow, Councillor Samia Chaudhary”. In person the mayor should be addressed as Madam Mayor.
The deputy mayor
If the mayor is unable to attend a function the deputy mayor will attend where possible and should be accorded the same protocol as for the mayor. The deputy mayor should therefore be referred to on paper as “The Worshipful The Deputy Mayor of the London Borough of Hounslow, Councillor Sohan Sumra” and in person as Mr Deputy Mayor.
Arrival and departure
The organiser must ensure that a named person meets the mayor on arrival and makes introductions to the host or notable guests. The organiser should also ensure that the mayor is escorted from the venue to the mayoral car at the time of departure. Where possible a parking space should be reserved for the mayor’s car as near to the venue entrance as possible.
The mayor is willing whenever possible to open bazaars, sales of work and other events in aid of charity. He / She should not, however, be asked to open on the second day (if any) unless the first day of the event is to be opened by a member of the royal family or the Lord Lieutenant of Greater London.
The mayor should be placed to the immediate right of the chairman or person presiding, unless the Lord Lieutenant of Greater London is present, in which case the mayor should be on the immediate left of the chairman.
Toasts and speeches
If you wish the mayor to propose or respond to a toast or to make a speech prior notice must be given and further details should be supplied on the appointment booking form. A toast of the borough should follow the queen but should it be omitted it is usual for the mayor to propose or respond to the toast immediately after the royal toast.
The local press are notified of the mayor’s appointments during the preceding week but this does not guarantee their attendance at events.
The mayor should be met at the entrance to the church and conducted to the front right hand pew. (At funeral services it is normal for family mourners to occupy the front right hand pew and for the mayoral party to take the left). It is courteous for the congregation to rise at the mayor’s entry and departure.
Visit to schools or meetings
Where appropriate the assembly should rise upon the mayor’s entrance and again on their departure.
Tel: 020 8583 2243
London Borough of Hounslow