This privacy notice tells you what to expect when the Council collects your personal information. It covers your contact with the Council and its officers via email, written and telephone communication. This privacy notice applies to Parking Services and relates to Penalty Charge Notices, related statutory notices, permits and their processing.
The London Borough of Hounslow as Data Controller is responsible for collecting and processing information required for statutory reasons under the Traffic Management Act 2004 (and associated regulations), the London Local Authorities Act and Transport for London Act 2003 (and associated regulations).
Processing in this context means the organisation, retrieval, consultation, use and deletion or destruction of information and its disclosure to other necessary agencies.
If you have any questions about this privacy notice or any concerns about how we process your data, please contact Parking Services at email@example.com
Information we collect
In order to carry out statutory services, it is necessary for the Council to collect and hold personal information about you. The information we collect may include:
- email address
- vehicle registration mark
- telephone number
Some examples of when we collect this information include:
When a vehicle is seen in contravention of parking, bus lane or moving traffic restrictions:
- We will contact the DVLA to obtain the Registered Keeper details to issue a Penalty Charge Notice/Notice to Owner
- If the vehicle is hired/leased then we request a copy of the hire/lease agreement from the registered keeper of the vehicle to enable the transfer of liability.
- If the registered keeper has sold the vehicle, then we can obtain details of the new keeper from the registered keeper at the time of contravention.
When applying for a parking permit:
- We may request you supply information to enable us to verify your identity, residency at a specific address and ownership of a vehicle;
What do we use your information for?
We collect information about you for the following purposes:
- The keeper/hirer details are obtained to enable the Council to enforce the Penalty Charge Notice/Notice to Owner under the statutory process in place.
- To ensure parking permits are issued to valid applicants.
Who your information may be shared with (internally and externally)
To meet our statutory obligations, we may need to share the information you provide us with other professionals such as
- Law enforcement agencies in connection with any investigation to help prevent unlawful activity
- London Tribunals – Penalty Charge Notice appeal administrators
- The Traffic Enforcement Centre – debt and warrant processing
- Collect Services Ltd - parking contractor
- Serco Ltd – parking contractor
- Marston Holdings Ltd - enforcement agency
- NSL - parking contractor
- Newlyn PLC – enforcement agency
- Parseq Limited – scanning third party contractor
- Integrity – printing third party contractor
- Cobalt Telephone Technologies – payment system third party contractor
- TSL – notice processing system third party contractor
- PaybyPhone – parking and PCN payment contractor
- Northgate Public Services – administration contractor
- Other Local Authorities
We will only share your information with internal departments and other service providers, contractors and/or partner bodies where it is necessary:
- to comply with a legal obligation
- where permitted under the Data Protection law.
- where the disclosure is necessary for the purposes of the prevention and/or detection of crime
- where it is necessary to allow a third party working for or on behalf of the Council
We will strive to ensure that any personal data in our care will be kept safe and that where your information is disclosed to a third party, we will seek to ensure that the third party has sufficient systems and procedures in place to prevent the loss or damage of personal data.
We will not use your personal data for third party marketing purposes without your prior express consent.
How long will we keep your information?
Unless there is a legal requirement for us to do so we will keep your information for the following periods:
- Penalty Charge Notices - two years after the case is closed
- Parking permits – four years after the permit is issued.
Website and Online forms
When someone visits the Council’s website we use third-party services to collect standard internet usage log information. This information is only processed in a way which does not identify anyone. We collect information volunteered by members of the public via the online forms hosted by the Council.
We recognise that the information you provide may be sensitive and we will respect your confidentiality. We keep information about you confidential. This means we store it securely and control who has access to it. We will not store any information where we are not legally required to do so.
Use of IP addresses
The Council’s website does not automatically capture or store personal information, other than logging the user’s IP Address or the location of your computer or network on the Internet, for systems administration and troubleshooting purposes. If you are connected to the Internet, you have an IP address.
Links to Other Websites
You can read more about links to other websites on our Legal Notices page.
All the information you provide us is held within the European Economic Area (EEA).
The Council tries to be as open as it can be in terms of giving people access to their personal information.
You can make a request to the Council for any personal information we may hold about you by:
Making a Subject Access Request
Emailing the Customer Relations team
The data protection law also gives you the following rights:
- The right to be informed
- The right to rectification
- The right to erasure
- The right to restrict processing
- The right to data portability
- The right to object
- Rights in relation to automated decision making and profiling.
Depending on the lawful basis on which the Council relies on for processing your personal data you may not always be able to exercise some of these rights. For more information about your rights please visit the ICO's website.
Your right to make a complaint
The Council tries to meet the highest standards when collecting and using personal information. For this reason, we take any complaints we receive about this very seriously. We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate.
If you want to make a complaint you can contact us on:
7 Bath Road
Data Protection Officer
The Council’s Data Protection Officer can be contacted on:
Information Governance Team
7 Bath Road
Information Commissioner’s Office
The Information Commissioner is the UK's independent body set up to uphold information rights.
If you would like to know more about your rights under the Data Protection law, and what you should expect from us, visit the Information Commissioner’s website.
If you have any concerns regarding our privacy practices or about exercising your Data Protection rights, you may contact the Information Commissioner’s Office:
Information Commissioner's Office
Telephone: 0303 123 1113 or 01625 545 745
A full list of what information we control and process and for what purposes is set out in our notification with the Information Commissioner's Register of Data Controllers. Our registration number is Z5761176. You can view our registration on the Information Commissioner's website.